Contact Information:
(505) 827-2855 MAIN // 1-800-219-6157 (toll free)
Environmental Emergencies:
505-827-9329 (24 hrs)
New Mexico
Environment Department
Drinking Water Bureau

Capacity Assistance Contracts

The following table provides the guidance for deliverables for Capacity Development Assistance at Public Water and Wastewater Systems in the State of New Mexico.

Capacity Development Assistance Menu of Services
Item Deliverable Description Deliverable Criteria Deliverable Quantity & Category
1 Comprehensive System Technical, Managerial and Financial Capacity Assessment

NMED Managerial/Financial Capacity Assessment Template;

NMED Technical Capacity Assessment Template

Each assessment: Deliverable-based Individual onsite assistance; paid upon completion
Technical Assistance Deliverables
Item Deliverable Description Deliverable Criteria Deliverable Quantity & Category
2 SDWA compliance monitoring sample plan development NMED Sampling Plan Template Each Plan: Deliverable-based Individual onsite assistance; paid upon completion
3 Establish Comprehensive Contract with Certified Operator 

NMED Certified Operator Contract Template;

NMAC 20.7.2

Each Contract: Deliverable-based Individual onsite assistance; paid upon completion
4 Development of an Operations and Maintenance Plan  NMED O&M Manual Template Each Plan: Deliverable-based Individual onsite assistance; paid upon completion
5 Development of a system map: all facilities and service area; electronic and hard copy deliverable NMED System Map Description (To be determined) Each Map: Deliverable-based Individual onsite assistance; paid upon completion
6 Achieve compliance with the SDWA – Correction of Sanitary Survey Deficiencies & Violations 40 CFR 141; NMAC 20.7.10 (Specific return to compliance requests provided as work is assigned; for general reference see DWB “Laws and Regulations” page) Hourly Rate: Individual onsite Assistance with maximum hours listed in each Work Order
7 Correctional Certified Operator Services  NMED Certified Operator Contract Template; NMAC 20.7.2 (Specific operational needs will be defined for each work order assigned) Hourly Rate: Individual onsite Assistance with maximum hours listed in each Work Order
8 Revised Total Coliform Rule Level 2 Assessment NMED RTCR Assessment Procedures (To be determined) Each assessment: Deliverable-based Individual onsite assistance
9 Classroom Technical Training; short 3 hour course; topic requested by DWB; CEUs awarded As classroom courses are assigned, submit Training topics to Contract Administrator. Each 3 hour course; Classroom training; paid upon completion
10 Classroom Technical Training; long 6 hour course; topic requested by DWB; CEUs awarded As classroom courses are assigned, submit Training topics to Contract Administrator. Each 6 hour course; Classroom training; paid upon completion
11 Initial Water Loss Audit and identification of leak location American Water Works Association M36 Water Audits and Loss Control Program Guidance Each initial audit: Deliverable-based Individual On-Site Assistance; paid upon completion
12 WATER LOSS CONTROL PROGRAM DELIVERABLES: water audit/leak data; condition assessment; solution action plan; benchmark evaluations American Water Works Association M36 Water Audits and Loss Control Program Guidance Hourly Rate: Individual onsite Assistance with maximum hours listed in each Work Order
13 Energy Efficiency Initial Audit

EPA Energy Use Assessments at Water and Wastewater Systems Guide

EPA Energy Use Assessment Tool for Drinking Water Systems

Each initial audit: Deliverable-based Individual On-Site Assistance; paid upon completion
14 Energy Efficiency Program Development

EPA Energy Management Guidebook for Water and Wastewater Systems

EPA Energy Efficiency in Water and Wastewater Facilities Guide

Hourly Rate: Individual onsite Assistance with maximum hours listed in each Work Order
Managerial and Financial Assistance Deliverables
Item Deliverable Description Deliverable Criteria Deliverable Quantity & Category
15 BASIC MANAGERIAL CAPACITY DELIVERABLES: may include at a minimum, the development of any required governing documents such as Articles of Incorporation, Bylaws, Rules, Regulations, Policies, Open Meetings Act Resolution, establishing an EIN or DUNS number, creating written job descriptions for all staff, and a complete member list.  Agency specific guidance to be determined as work is assigned. Hourly Rate: Individual onsite Assistance with maximum hours listed in each Work Order
16 Assistance with the establishment of good standing with the Secretary of State, Office of the State Engineer water rights compliance, Sanitary Projects Act compliance Agency specific guidance to be determined as work is assigned. Hourly Rate: Individual onsite Assistance with maximum hours listed in each Work Order
17 BASIC FINANCIAL CAPACITY DELIVERABLES: may include at a minimum, assistance with Audit Act compliance, development of an annual operating budget, 5 year financial plan, balance sheet for 3 years, list of current delinquencies, compliance with Taxs and revenue, GRT, and Water Conservation Fee payment, property, liability, and fidelity insurance, basic rate review, list of all debt capacity. Agency specific guidance to be determined as work is assigned. Hourly Rate: Individual onsite Assistance with maximum hours listed in each Work Order
18 Basic Board Training  – 6 hour course meeting minimum NMED topic requirements NMED Basic Board Training Objectives (As classroom courses are assigned, submit Training topics to Contract Administrator.) Each 6 hour course; Classroom training paid upon completion
19 Advanced Board  or other managerial or financial training topics: Additional approved course topics (short 3 hour course) As classroom courses are assigned, submit Training topics to Contract Administrator. Each 3 hour course; Classroom training paid upon completion
20 Facilitate or Coordinate a Regionalization Agreement NMED guidance (To be determined) Hourly Rate: Individual onsite Assistance with maximum hours listed in each Work Order
21 Facilitation of public meetings without presentation  10-15-1 NMSA 1978 (Meeting facilitation procedure included in the scope of work; specific meeting information provided as work is assigned.) Each meeting facilitation; paid upon completion
22 Facilitation of public meetings with presentation  NMED presenation approval; 10-15-1 NMSA 1978 (Meeting facilitation procedure included in the scope of work; specific meeting information provided as work is assigned.) Each meeting facilitation; paid upon completion
23 Rate Study, rate schedule and financial policy development

UNCEFC Water and Sewer Rates Analysis Model

RCAP Formulate Great Rates: A Self-Guided Training to Setting Rates

RCAP Basics of Financial Management for Small-Community Utilities (webcast Part 1 and Part 2)

RCAC Financial Planning: Lay a Foundation for your Utility’s Future with Financial Planning

Hourly Rate: Individual onsite Assistance with maximum hours listed in each Work Order
Source Water and Wellhead Protection Program Development
Item Deliverable Description Deliverable Criteria Deliverable Quantity & Category
24 Source Water Protection Community Meeting Facilitation for 2 meetings (intro and exit) Meeting facilitation procedure included in the scope of work; specific meeting information provided as work is assigned. SWP presentations should speak specifically to water quality and quantity concerns for the community. TWO each meeting facilitation with presentations; paid upon completion
25 Technical groundwater level monitoring training & indicators of changes in water production levels NMED guidance (To be determined) Hourly Rate: Individual onsite Assistance with maximum hours listed in each Work Order
26 Source Water and Wellhead Protection Plan for groundwater system NMED SWPP Template Each Plan: Deliverable based on Individual On-Site Assistance; paid upon completion
27 Source Water and Wellhead Protection Plan for a surface water and groundwater system NMED SWPP Template Each Plan: Deliverable based on Individual On-Site Assistance; paid upon completion
28 Development of Water Conservation Policies NMOSE Water Conservation Guide for Public Utilities Hourly Rate: Individual onsite Assistance with maximum hours listed in each Work Order
29 Development of an Emergency Response Plan including a practice emergency event NMED Emergency Response Plan and Template Each plan plus practice event; Deliverable-based onsite assistance; paid upon completion
30 Drought Contingency Plan Drought-Ready Communities: A Guide to Community Drought Preparedness Hourly Rate: Individual onsite Assistance with maximum hours listed in each Work Order
Sustainable Water Infrastructure Project Readiness Assistance
Item Deliverable Description Deliverable Criteria Deliverable Quantity & Category
31 Development of an Infrastructure Capital Improvement Plan (ICIP) DFA ICIP Guidelines Each Plan: Deliverable-based Individual On-Site Assistance; paid upon completion
32 PROJECT FINANCIAL PLAN: Determine project match requirements, 3 years of financials, i.e. profit- loss or bank audited statements, list all debt and holders

UNCEFC User-Friendly Capital Improvement Plan for Water and Wastewater Utilities

Each Plan: Deliverable-based Individual On-Site Assistance; paid upon completion
33 COMPLETE A FUNDING APPLICATION: may include at a minimum assistance to prepare required documentation; Complete MHI Survey if needed; Establish a Resolution/Ordinance from the Board/Governing Body authorizing the Loan and identifying the source of repayment Agency-specific requirements Each Plan: Deliverable-based Individual On-Site Assistance; paid upon completion
34 Training course on infrastructure project management and planning such as how to RFP/hire and engineer; 3 hour course As classroom courses are assigned, submit Training topics to Contract Administrator. Each 3 hour course; Classroom training paid upon completion
Asset Management Program Development
Item Deliverable Description Deliverable Criteria Deliverable Quantity & Category
35 Classroom training on Principles of Asset Management; 6 hour course  As classroom courses are assigned, submit Training topics to Contract Administrator. Each 6 hour course; Classroom training paid upon completion
36 Classroom training on Principles of Asset Management; 3 hour course  As classroom courses are assigned, submit Training topics to Contract Administrator. Each 3 hour course; Classroom training paid upon completion
37 AM Part 1: ASSET INVENTORY DELIVERABLES including a list of assets; asset condition assessment; remaining life of useful assets; asset replacement value; map of assets

SWEFC A.M. Kan Work Manual

EPA Asset Management Handbook for Small Water Systems

Asset Management Report Criteria for Technical Assistance Providers (Annotated)

Hourly Rate: Individual onsite Assistance with maximum hours listed in each Work Order
38 AM Part 2: LEVEL OF SERVICE DELIVERABLES including Level of Service Agreement; Performance Measures Hourly Rate: Individual onsite Assistance with maximum hours listed in each Work Order
39 AM Part 3: CRITICAL ASSET & PRIORITIZATION DELIVERABLES including Criticality Analysis; Priority List Hourly Rate: Individual onsite Assistance with maximum hours listed in each Work Order
40 AM Part 4: LIFE CYCLE COSTING DELIVERABLES including O&M program; Repair/Replacement schedule; Capital Improvement Plan  Hourly Rate: Individual onsite Assistance with maximum hours listed in each Work Order
41 AM Part 5: LONG TERM FUNDING STRATEGY 5 Year Financial Plan; Fuding Strategy for Repair and Replacement Schedule; Funding Strategy for Capital Improvement Plan  Hourly Rate: Individual onsite Assistance with maximum hours listed in each Work Order
42 AM Project Financial Plan: Determine project based Increases in Annual Operating Costs Each Plan: Deliverable-based Individual On-Site Assistance; paid upon completion
43 AM Project Phasing Plan: Determine detailed Project Phase Schedules Each Plan: Deliverable-based Individual On-Site Assistance; paid upon completion

 

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Runnels Building
1190 St Francis Drive
Suite S-2050
Santa Fe, New Mexico 87505

Phone: (505) 476-8620
Or -----(877) 654-8720

P O Box 5469
Santa Fe, NM 87502

Harold L. Runnels Building // 1190 St. Francis Drive, Suite N4050 // Santa Fe, New Mexico 87505 // tel (800) 219-6157, (505) 827-2855

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