The following table provides the guidance for deliverables for Capacity Development Assistance at Public Water and Wastewater Systems in the State of New Mexico.
Capacity Development Assistance Menu of Services | |||
Item | Deliverable Description | Deliverable Criteria | Deliverable Quantity & Category |
1 | Comprehensive System Technical, Managerial and Financial Capacity Assessment | NMED Managerial/Financial Capacity Assessment Template;NMED Technical Capacity Assessment Template | Each assessment: Deliverable-based Individual onsite assistance; paid upon completion |
Technical Assistance Deliverables | |||
Item | Deliverable Description | Deliverable Criteria | Deliverable Quantity & Category |
2 | SDWA compliance monitoring sample plan development | NMED Sampling Plan Template | Each Plan: Deliverable-based Individual onsite assistance; paid upon completion |
3 | Establish Comprehensive Contract with Certified Operator | NMED Certified Operator Contract Template;NMAC 20.7.2 | Each Contract: Deliverable-based Individual onsite assistance; paid upon completion |
4 | Development of an Operations and Maintenance Plan | NMED O&M Manual Template | Each Plan: Deliverable-based Individual onsite assistance; paid upon completion |
5 | Development of a system map: all facilities and service area; electronic and hard copy deliverable | NMED System Map Description (To be determined) | Each Map: Deliverable-based Individual onsite assistance; paid upon completion |
6 | Achieve compliance with the SDWA – Correction of Sanitary Survey Deficiencies & Violations | 40 CFR 141; NMAC 20.7.10 (Specific return to compliance requests provided as work is assigned; for general reference see DWB “Laws and Regulations” page) | Hourly Rate: Individual onsite Assistance with maximum hours listed in each Work Order |
7 | Correctional Certified Operator Services | NMED Certified Operator Contract Template; NMAC 20.7.2 (Specific operational needs will be defined for each work order assigned) | Hourly Rate: Individual onsite Assistance with maximum hours listed in each Work Order |
8 | Revised Total Coliform Rule Level 2 Assessment | NMED RTCR Assessment Procedures (To be determined) | Each assessment: Deliverable-based Individual onsite assistance |
9 | Classroom Technical Training; short 3 hour course; topic requested by DWB; CEUs awarded | As classroom courses are assigned, submit Training topics to Contract Administrator. | Each 3 hour course; Classroom training; paid upon completion |
10 | Classroom Technical Training; long 6 hour course; topic requested by DWB; CEUs awarded | As classroom courses are assigned, submit Training topics to Contract Administrator. | Each 6 hour course; Classroom training; paid upon completion |
11 | Initial Water Loss Audit and identification of leak location | American Water Works Association M36 Water Audits and Loss Control Program Guidance | Each initial audit: Deliverable-based Individual On-Site Assistance; paid upon completion |
12 | WATER LOSS CONTROL PROGRAM DELIVERABLES: water audit/leak data; condition assessment; solution action plan; benchmark evaluations | American Water Works Association M36 Water Audits and Loss Control Program Guidance | Hourly Rate: Individual onsite Assistance with maximum hours listed in each Work Order |
13 | Energy Efficiency Initial Audit | EPA Energy Use Assessments at Water and Wastewater Systems GuideEPA Energy Use Assessment Tool for Drinking Water Systems | Each initial audit: Deliverable-based Individual On-Site Assistance; paid upon completion |
14 | Energy Efficiency Program Development | EPA Energy Management Guidebook for Water and Wastewater SystemsEPA Energy Efficiency in Water and Wastewater Facilities Guide | Hourly Rate: Individual onsite Assistance with maximum hours listed in each Work Order |
Managerial and Financial Assistance Deliverables | |||
Item | Deliverable Description | Deliverable Criteria | Deliverable Quantity & Category |
15 | BASIC MANAGERIAL CAPACITY DELIVERABLES: may include at a minimum, the development of any required governing documents such as Articles of Incorporation, Bylaws, Rules, Regulations, Policies, Open Meetings Act Resolution, establishing an EIN or DUNS number, creating written job descriptions for all staff, and a complete member list. | Agency specific guidance to be determined as work is assigned. | Hourly Rate: Individual onsite Assistance with maximum hours listed in each Work Order |
16 | Assistance with the establishment of good standing with the Secretary of State, Office of the State Engineer water rights compliance, Sanitary Projects Act compliance | Agency specific guidance to be determined as work is assigned. | Hourly Rate: Individual onsite Assistance with maximum hours listed in each Work Order |
17 | BASIC FINANCIAL CAPACITY DELIVERABLES: may include at a minimum, assistance with Audit Act compliance, development of an annual operating budget, 5 year financial plan, balance sheet for 3 years, list of current delinquencies, compliance with Taxs and revenue, GRT, and Water Conservation Fee payment, property, liability, and fidelity insurance, basic rate review, list of all debt capacity. | Agency specific guidance to be determined as work is assigned. | Hourly Rate: Individual onsite Assistance with maximum hours listed in each Work Order |
18 | Basic Board Training – 6 hour course meeting minimum NMED topic requirements | NMED Basic Board Training Objectives (As classroom courses are assigned, submit Training topics to Contract Administrator.) | Each 6 hour course; Classroom training paid upon completion |
19 | Advanced Board or other managerial or financial training topics: Additional approved course topics (short 3 hour course) | As classroom courses are assigned, submit Training topics to Contract Administrator. | Each 3 hour course; Classroom training paid upon completion |
20 | Facilitate or Coordinate a Regionalization Agreement | NMED guidance (To be determined) | Hourly Rate: Individual onsite Assistance with maximum hours listed in each Work Order |
21 | Facilitation of public meetings without presentation | 10-15-1 NMSA 1978 (Meeting facilitation procedure included in the scope of work; specific meeting information provided as work is assigned.) | Each meeting facilitation; paid upon completion |
22 | Facilitation of public meetings with presentation | NMED presenation approval; 10-15-1 NMSA 1978 (Meeting facilitation procedure included in the scope of work; specific meeting information provided as work is assigned.) | Each meeting facilitation; paid upon completion |
23 | Rate Study, rate schedule and financial policy development | UNCEFC Water and Sewer Rates Analysis ModelRCAP Formulate Great Rates: A Self-Guided Training to Setting RatesRCAP Basics of Financial Management for Small-Community Utilities (webcast Part 1 and Part 2)RCAC Financial Planning: Lay a Foundation for your Utility’s Future with Financial Planning | Hourly Rate: Individual onsite Assistance with maximum hours listed in each Work Order |
Source Water and Wellhead Protection Program Development | |||
Item | Deliverable Description | Deliverable Criteria | Deliverable Quantity & Category |
24 | Source Water Protection Community Meeting Facilitation for 2 meetings (intro and exit) | Meeting facilitation procedure included in the scope of work; specific meeting information provided as work is assigned. SWP presentations should speak specifically to water quality and quantity concerns for the community. | TWO each meeting facilitation with presentations; paid upon completion |
25 | Technical groundwater level monitoring training & indicators of changes in water production levels | NMED guidance (To be determined) | Hourly Rate: Individual onsite Assistance with maximum hours listed in each Work Order |
26 | Source Water and Wellhead Protection Plan for groundwater system | NMED SWPP Template | Each Plan: Deliverable based on Individual On-Site Assistance; paid upon completion |
27 | Source Water and Wellhead Protection Plan for a surface water and groundwater system | NMED SWPP Template | Each Plan: Deliverable based on Individual On-Site Assistance; paid upon completion |
28 | Development of Water Conservation Policies | NMOSE Water Conservation Guide for Public Utilities | Hourly Rate: Individual onsite Assistance with maximum hours listed in each Work Order |
29 | Development of an Emergency Response Plan including a practice emergency event | NMED Emergency Response Plan and Template | Each plan plus practice event; Deliverable-based onsite assistance; paid upon completion |
30 | Drought Contingency Plan | Drought-Ready Communities: A Guide to Community Drought Preparedness | Hourly Rate: Individual onsite Assistance with maximum hours listed in each Work Order |
Sustainable Water Infrastructure Project Readiness Assistance | |||
Item | Deliverable Description | Deliverable Criteria | Deliverable Quantity & Category |
31 | Development of an Infrastructure Capital Improvement Plan (ICIP) | DFA ICIP Guidelines | Each Plan: Deliverable-based Individual On-Site Assistance; paid upon completion |
32 | PROJECT FINANCIAL PLAN: Determine project match requirements, 3 years of financials, i.e. profit- loss or bank audited statements, list all debt and holders | UNCEFC User-Friendly Capital Improvement Plan for Water and Wastewater Utilities | Each Plan: Deliverable-based Individual On-Site Assistance; paid upon completion |
33 | COMPLETE A FUNDING APPLICATION: may include at a minimum assistance to prepare required documentation; Complete MHI Survey if needed; Establish a Resolution/Ordinance from the Board/Governing Body authorizing the Loan and identifying the source of repayment | Agency-specific requirements | Each Plan: Deliverable-based Individual On-Site Assistance; paid upon completion |
34 | Training course on infrastructure project management and planning such as how to RFP/hire and engineer; 3 hour course | As classroom courses are assigned, submit Training topics to Contract Administrator. | Each 3 hour course; Classroom training paid upon completion |
Asset Management Program Development | |||
Item | Deliverable Description | Deliverable Criteria | Deliverable Quantity & Category |
35 | Classroom training on Principles of Asset Management; 6 hour course | As classroom courses are assigned, submit Training topics to Contract Administrator. | Each 6 hour course; Classroom training paid upon completion |
36 | Classroom training on Principles of Asset Management; 3 hour course | As classroom courses are assigned, submit Training topics to Contract Administrator. | Each 3 hour course; Classroom training paid upon completion |
37 | AM Part 1: ASSET INVENTORY DELIVERABLES including a list of assets; asset condition assessment; remaining life of useful assets; asset replacement value; map of assets | SWEFC A.M. Kan Work ManualEPA Asset Management Handbook for Small Water SystemsAsset Management Report Criteria for Technical Assistance Providers (Annotated) | Hourly Rate: Individual onsite Assistance with maximum hours listed in each Work Order |
38 | AM Part 2: LEVEL OF SERVICE DELIVERABLES including Level of Service Agreement; Performance Measures | Hourly Rate: Individual onsite Assistance with maximum hours listed in each Work Order | |
39 | AM Part 3: CRITICAL ASSET & PRIORITIZATION DELIVERABLES including Criticality Analysis; Priority List | Hourly Rate: Individual onsite Assistance with maximum hours listed in each Work Order | |
40 | AM Part 4: LIFE CYCLE COSTING DELIVERABLES including O&M program; Repair/Replacement schedule; Capital Improvement Plan | Hourly Rate: Individual onsite Assistance with maximum hours listed in each Work Order | |
41 | AM Part 5: LONG TERM FUNDING STRATEGY 5 Year Financial Plan; Fuding Strategy for Repair and Replacement Schedule; Funding Strategy for Capital Improvement Plan | Hourly Rate: Individual onsite Assistance with maximum hours listed in each Work Order | |
42 | AM Project Financial Plan: Determine project based Increases in Annual Operating Costs | Each Plan: Deliverable-based Individual On-Site Assistance; paid upon completion | |
43 | AM Project Phasing Plan: Determine detailed Project Phase Schedules | Each Plan: Deliverable-based Individual On-Site Assistance; paid upon completion |